Sears Trostel is seeking a full-time
Administrative Assistant for our accounting and sales departments. We offer a competitive salary and benefits package including medical, dental, vision, 401k and paid vacation. We also provide a drug-free workplace with pre-placement drug screening required.
Please submit resume to deannap@sears-trostel.com.
Primary job duties include:
Accounts Payable:
- AP Entry including review of bills for accuracy and reasonableness, obtain appropriate supporting documentation and approvals before processing and ensure correct coding of vendor invoices
- Reconcile and enter business credit card expenses into accounting system
- Respond to vendor inquiries; investigate and resolve vendor billing discrepancies as they arise; reconcile vendor statements to invoices paid
- Assistance with weekly check processing
- Weekly upload of check registers to bank for Positive Pay
Accounts Receivable:
- Post AR payments into accounting software and match payments to invoices
- Communicate discrepancies to customers to resolve payment issues as they arise
- Ensure requests for lien waivers match payments received before submitting for signature release
- Prepare and deliver daily bank deposits
- Submit AR Invoices and Monthly Statements
- Assist with AR Collections
General Office:
- AP and AR Filing
- Year End, remove and store old files and build new files as needed
- Responsible for intake of all mail and internal deliver as well as managing all outgoing mail
- Responsible for maintaining a stocked office supply inventory
- Help in maintaining clean, organized office space and storage
- Perform special projects and other responsibilities as assigned
Sales Administration:
- Along with Inside Sales Representatives, act as primary phone support
- Assist callers in routing them to the appropriate person or department
- Create and submit correspondence to customers as needed
- Perform special projects and other responsibilities as assigned
Qualifications:
- Must be proficient in Microsoft Office Suite
- Excellent PC/system skills
- Maintain strict confidentiality at all times
- Detail oriented, strong sense of initiative and self-motivated
- Excellent interpersonal and communication skills
- Organize and manage multiple priorities
- Work independently, possess excellent analytical skills and enjoy detail-oriented work
- Take ownership and see work projects through to completion
Experience: At least 1 year of AP/AR experience preferred
Salary: From $18.00 per hour based on experience
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- 401(k)
- Employee discount
- Paid time off
- Referral program
Schedule: Monday through Friday (days) at our Airpark location.