Sears Trostel is seeking a full-time Administrative Assistant for our accounting and sales departments. We offer a competitive salary and benefits package including medical, dental, vision, 401k and paid vacation. We also provide a drug-free workplace with pre-placement drug screening required. Please submit resume to deannap@sears-trostel.com.

Primary job duties include:

Accounts Payable:

• AP Entry including review of bills for accuracy and reasonableness, obtain appropriate supporting documentation and approvals before processing and ensure correct coding of vendor invoices
• Reconcile and enter business credit card expenses into accounting system
• Respond to vendor inquiries; investigate and resolve vendor billing discrepancies as they arise; reconcile vendor statements to invoices paid
• Assistance with weekly check processing
• Weekly upload of check registers to bank for Positive Pay

Accounts Receivable:

• Post AR payments into accounting software and match payments to invoices
• Communicate discrepancies to customers to resolve payment issues as they arise
• Ensure requests for lien waivers match payments received before submitting for signature release
• Prepare and deliver daily bank deposits
• Submit AR Invoices and Monthly Statements
• Assist with AR Collections

General Office:

• AP and AR Filing
• Year End, remove and store old files and build new files as needed
• Responsible for intake of all mail and internal deliver as well as managing all outgoing mail
• Responsible for maintaining a stocked office supply inventory
• Help in maintaining clean, organized office space and storage
• Perform special projects and other responsibilities as assigned

Sales Administration:

• Along with Inside Sales Representatives, act as primary phone support
• Assist callers in routing them to the appropriate person or department
• Create and submit correspondence to customers as needed
• Perform special projects and other responsibilities as assigned

Qualifications:

• Must be proficient in Microsoft Office Suite
• Excellent PC/system skills
• Maintain strict confidentiality at all times
• Detail oriented, strong sense of initiative and self-motivated
• Excellent interpersonal and communication skills
• Organize and manage multiple priorities
• Work independently, possess excellent analytical skills and enjoy detail-oriented work
• Take ownership and see work projects through to completion

Experience:  At least 1 year of AP/AR experience preferred

Salary: From $18.00 per hour based on experience

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k)
• Employee discount
• Paid time off
• Referral program

Schedule:  Monday through Friday (days) at our Airpark location.